Issues and activities tracking
This page shows the progress on issues currently involving the OU-AAUP, working on behalf of its member faculty at Oakland University. Additional issues are not logged here due to privacy protection of individuals, but major issues affecting most Faculty are tracked here for public reference.
IF you have questions about the issues below, they can be addressed to Scott Barns (Barns@oakland.edu). Confidential issues involving individual members are NOT placed here.
If you are a member of the OU-AAUP and you are not certain if an issue affecting you is an Association or Contract concern, please contact Scott Barns for consultation. Many matters require reporting by the member to the OU-AAUP within a 30 days of becoming aware of the situation, or date of notification.
- Special Lecturer letters had the wrong benefit information
Open: 11/20/2015, Status: Closed
- Interpretation of tuition waiver benefit
Open: 12/10/2015, Status: Closed
- Behavioral Concerns Committee
Open: 12/18/2015, Status: Open
- Priority Health registration problems
Open: 1/14/2016, Status: Open
- Market Salary Adjustment Committee
Open: 1/15/2016, Status: Closed
- Priority Heath
Open: 1/19/2016, Status: Closed
- Merit Rubric Development
Open: 2/10/2016, Status: Open
- Travel Reimbursements for Faculty are longer than 60 days in the College of Arts and Science
Open: 3/10/2016, Status: Open
- Merit Procedures for faculty on leave
Open: 4/8/2016, Status: Open
- SL Contract letters sent out in the late Fall had the wrong benefit information
- 11/22/2015 - Contacted AHR and Associate Dean CAS
- 11/24/2015 - Letters corrected by CAS to match the new contract 2015-2020, new letters sent out clarifying the new Dental Benefit and two additional credit hours (total 10) per year now available for SLs
Clarify the University interpretation of the faculty benefit. Request to modify the contract via a MOA.
- 12/10/2015 - OU-AAUP does not see any need for an MOA, regardless of how Oakland changes titles for differential tuition. Arranged meeting with AHR to discuss a solution.
- 12/18/2015 - Solved without any MOA to modify the contract. AHR provided a letter to the OU-AAUP on interpreting the tuition benefit 10% proxy calculation. Solved in a meeting with Cathy Rush, Mike Latcha, Ken Mitton and Scott Barns. Proxy is calculated from the lowest undergraduate tuition.
Confirm that OU has taken steps to ensure that the Behavioral Concerns Committee (BCC) will not be used inappropriately for investigations that fall under procedures and processes in the OU + OU-Faculty Agreement. This stems from a recent arbitration case decision in favor of the OU-AAUP's interpretation of the Faculty Agreement.
- 12/18/2015 - Emailed Provost and President. The BCC does not have guidelines nor members from the representative employee groups that are affected by committee actions. These problems can be solved by the University. The OU-AAUP is requesting feedback from AHR on what the University has done, or will do, to ensure that student/teacher disagreements are solved throught the correct channels, based on the recent abitration judgment.
- 12/18/2015 - AHR has contacted the OU-AAUP President and Executive Director to set a meeting. AHR and the OU-AAUP president will schedule a briefing meeting to determine if the issue is resolved to OU-AAUP Faculty satisfaction. We anticipate that educational activity has or will take place to prevent inappropriate use of the BCC and approprate use of Department, School, Senate and Faculty Agreement policies that exist to address student/professor disagreements.
- 4/13/2015 - Cathy Rush in AHR has contacted Ken Mitton and Scott Barns to arrange a meeting about the BCC and also to talk about retirement benefit accounts access of Faculty (Fidelity and TIAA). Meeting to be held on on April 20th. Subject BCC and the recent draft Bullying Policy..
Priority Health registration problems for Faculty Members
- 1/14/2016 - Members report the PH website registration process is not funtional despite following the PDF instructions emailed to them by PH. Ken Mitton (President OU-AAUP) tested this himself and finds the reports to be true. We have contacted the benefits office to alert them to the difficulties, as this likely affects all employee groups on campus.
- 1/14/2016 - The PH email instructions to Faculty currently suggest those with PH last year should log into Priority Health site. But login no longer works with previously account. It is possible to make a new registration in MyHealth.com, which then asks more private information to try to link in previous PH data. System fails to find old data and reports overloaded website probems. Note: the MyHealth.com service is another third party company. PH is just one of their many clients. Some Faculty are experiencing 50 minute plus wait times using phone support. The Advisory Forum Chair (OU-AAUP Vice President) will alert Unit Advisory Forum reps to help us keep track of difficulties facutly are experiencing while registering for Priority Health. We are awaiting feedback from the Benefits Office on their invesitagation of the situation, which is underway.
After meeting with Benefits Office Staff, advice for Faculty has been emailed along with contact information for Kevin Venet (benefits office) who can work with members having difficulty with the HMO websites or customer service. Kevin Venet - Oakland University: Compensation, Benefits, and HRIS Manager Ph 248-370-3477 Email: firstname.lastname@example.org Benefit office has arranged for Priority Health reps to be ON CAMPUS 10 a.m. to 2 p.m., Wednesday, March 2, in Oakland Center Room 130. During this period, employees are invited to stop by with any questions they have regarding medical coverage. No appointments are needed.
Market Salary Adjustment Committee
- 1/15/2016 - The Market Salary Adjustment committee members with three from Oakland administration and three from OU-AAUP member faculty were established today. See names in Resolution column.
- 1/15/2016 - note: this committee will select the representative institutions in the CUPA data base that will be used to calculate market adjustments as per formulas in the 2015-2020 OU + OU-AAUP agreement. The adjustments if required will be applied to the 2nd year contract salaries.
- 1/15/2016 - OU-AAUP Faculty members: Mike Latcha, Tom Giberson, Mohinder Parkash. Oakland Administration members: Cathy Rush, Peggy Cooke, Barb Smith.
- 1/19/2016 - PH online system for doctors is not indicating coverage of physicals is Calendar Year, not anniversary. Alerted AHR and benefits office to check PH policy.
- 1/19/2016 - Kevin Venet in benefits contacted PH. PH told him PH will cover qualifying physical exams in this calendar year. If member´s clinic needs to confirm, ask them to phone PH. If that does not solve issue thenmember can contact Kevin Venet in benefits office for assistance.
- 1/21/2016 - Scott Barns and Ken Mitton emailed advice to all AAUP members: Kevin Venet in benefits contacted PH. PH told him PH will cover qualifying physical exams in this calendar year. If member´s clinic needs to confirm, ask them to phone PH. If that does not solve issue the member can contact Kevin Venet in benefits office for assistance.
Merit Rubric Development
- 2/10/2016 - After first submission of Merit Rubics, Departments getting feedback from the University asking for changes that are not required by the current OU - OUAAUP Faculty Agreement. These include request to rate all three pillars separately, not just describe the efforts, (teaching, service, scholarship/research), in addition to providing one merit score for each faculty member. Only the later is required. Demands to term some rating levels as "deficient" are inappropriate: the later request exceeds the intent of the merit system in the Agreement. Any deficiencies of faculty efforts are the jurisdiction of a competely different section of the contract, and it is the responsibility of the Administration to investigate and document such deficiencies and process accordingly. The merit system is only a relative ranking for different relative annual raises.
- 3/1/2016 - OU-AAUP President Ken Mitton, Executive Director Scott Barns and recent Chief Negotiator Mike Latcha met with AHR staff to discuss OU-AAUP concerns and communicate to the administration what feedback is considered inappropriate. Two meetings were held on Feb 15 and 19. Based on these meetings and additional feedback after the Dean's meeting midweek, more guidance regarding merit rubric development requirements was emailed to all Chairs from the OU-AAUP on Friday 19th February. Merit Rubric development deadlines have been extended by ONE WEEK, offered by the Deans. Accepted.
- 4/13/2016 - APRIL 8 was the date for Oakland to notify Units of their final approved merit documents. Many units did not have a clear approval notice by 5PM on April 8th. Some units were geting email suggesting they should continue to resolve differences with Oakland into the following week. The Agreement clearly states that if Oakland still has differences with the unit regarding their revised merit document submission, then Oakland must meet with the Chair or unit representative/s to attempt to resolve the differences. If not resolved, then Oakland can decide the document language (as long as it is not contrary to the unit's promotion and tenure and workload policies. ) As of April 13, 2016, many Departments have not been given clear final notice of their approved merit documents, nor have they had a meeting to resolve differences with Oakland before the deadline of April 8th. The Association has notified Oakland that the OU-AAUP considers the last unit submitted revisions to be the final documents for those units if Oakland did not request a meeting to resolve differences before the April 8th Deadline. Oakland has not requested any additional deadline extensions from the Association. AHR is currently trying to collect what Oakland considers the final approved merit document for all units. The OU-AAUP is tracking the process for each unit as well.
Travel Reimbursements for Faculty are longer than 60 days in the College of Arts and Science
- 3/10/2016 - Some faculty have reported to OU-AAUP executive director and president that their travel claims from last term have still not been processed in the College of Arts and Sciences. The University policy states 60 days or within a term at the most. Member faculty are traveling to do work for the University's reputation and carrying the costs themselves.
- 3/12/2016 - President of OU-AAUP has requested that the Executive Director collect information and contact the College and AHR if necessary to find out what the delay is in the process.
- 4/8/2016 - AHR was enquiring with the CAS to find out why some are taking so long to process.
Merit Procedures for faculty on leave
- 4/8/2016 - Some units had initial rubric feedback that suggested an uncertainty about including faculty into merit if on professional development leave, sabbaticals, or medical leave, fmla leave. The OU-AAUP insists that these faculty cannot be excluded as they are doing their professional work even on sabbatical leave. The later is not a holiday. AHR (Cathy Rush), Provost office (Peggy Cooke), Scott Barns, Mike Latcha and Ken Mitton met twice in March to develop a guideline draft document for Merit Special Circumstances. The current draft #4 has been provided to the advisory forum for member feedback. The desire is to complete and sign the document by May 1. The purpose from the OU-AAUP point of view is to ensure that Faculty on different kinds of work related leaves are NOT penalized in merit process.